Admin and Finance Support Specialist (Temporary) – Durham, NC
Our client is seeking a skilled an Admin & Finance Support Specialist for immediate hire in Durham. In this role, you will provide front-desk coverage and high-accuracy support to Accounts Payable/Receivable. This role serves vendors, customers, and internal teams by managing inquiries, reconciling statements, processing tax forms, and assisting with contract-labor invoicing—while maintaining a professional first impression for callers and visitors.
The ideal candidate for this position will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks in a fast-paced environment. Our client needs someone to start asap in this position at their Durham office. This is a contract opportunity working on site in Northern Durham, NC. The starting hourly rate is $26 but has flexibility depending on experience and fit. No visa sponsorship, relocation assistance, or subcontracting arrangements are available.
Reports to: [Controller/Finance Manager]
FLSA Status: Non-Exempt
Schedule: Full-time, on-site (8am-5pm)
Duties
Reception & Office Support
o Provide receptionist services: greet visitors, answer and route incoming calls, and maintain a professional front desk.
o Sort, scan, and distribute daily mail; manage outgoing mail and courier pickups.
Accounts Payable (A/P)
o Handle A/P inquiries via email and phone from vendors and internal stakeholders.
o Reconcile vendor statements, research discrepancies, and correct errors promptly.
o Obtain and maintain vendor W-9s; update vendor profiles as needed.
• Accounts Receivable (A/R) & Customer Support
o Provide responsive customer support to clients; route or resolve account questions.
o Complete customer W-9 requests and assist with credit applications/documentation.
o Assist management and staff in preparing contract-labor invoices and related back-up.
General Finance/Admin
o Maintain organized electronic files and audit-ready documentation.
o Support month-end tasks (e.g., outstanding items, statement follow-ups) as directed.
o Perform other duties as required in A/P and A/R.
Qualifications
• 1–3 years of administrative, A/P, or A/R experience (multi-location or construction/industrial environment a plus).
• Proficiency with Microsoft Excel, Outlook, and document management; familiarity with an ERP or accounting system.
• Strong customer service and phone etiquette; clear written and verbal communication.
• Detail-oriented with solid math/reconciliation skills and the ability to meet deadlines.
• High level of integrity and discretion with financial and confidential information.
Competencies
• Accuracy & Attention to Detail — low error rate in reconciliations and data entry.
• Service Mindset — professional, timely responses to vendors, customers, and internal teams.
• Organization — manages multiple priorities, keeps tidy records and inboxes.
• Problem Solving — researches and resolves discrepancies proactively.
• Teamwork — collaborates across Finance, Operations, and Branch teams.
Physical & Work Conditions
• Primarily office-based with prolonged periods at a computer/phone.
• Occasional lifting up to 20 lbs (files/boxes); regular handling of mail and records.
• On-site, Monday–Friday; occasional overtime during month-end or audits as needed.
Contact Martha Michaux at mmichaux@hirenetworks.com or (919)981-6200 x314 with questions regarding this posting. A Word resume is preferred when applying.
When looking for a job, have you ever heard the phrase… it is not about what you know, it is who you know? At HireNetworks, it really is all about who we know. Whether your current contract is coming to a close, you’re looking to advance your career or are a company on the hunt for new talent and wanting to expand…let HireNetworks put our networks to work for you. HireNetworks is an equal opportunity employer.
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