Admin and Finance Support Specialist (Temporary) – Durham, NC
Our client is seeking a skilled an Admin & Finance Support Specialist for immediate hire in Durham. In this role, you will provide front-desk coverage and high-accuracy support to Accounts Payable/Receivable. This role serves vendors, customers, and internal teams by managing inquiries, reconciling statements, processing tax forms, and assisting with contract-labor invoicing—while maintaining a professional first impression for callers and visitors.
The ideal candidate for this position will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks in a fast-paced environment. Our client needs someone to start asap in this position at their Durham office. This is a contract opportunity working on site in Northern Durham, NC. The starting hourly rate is $26 but has flexibility depending on experience and fit. No visa sponsorship, relocation assistance, or subcontracting arrangements are available.
Reports to: [Controller/Finance Manager]
FLSA Status: Non-Exempt
Schedule: Full-time, on-site (8am-5pm)
Duties
Reception & Office Support
o Provide receptionist services: greet visitors, answer and route incoming calls, and maintain a professional front desk.
o Sort, scan, and distribute daily mail; manage outgoing mail and courier pickups.
Accounts Payable (A/P)
o Handle A/P inquiries via email and phone from vendors and internal stakeholders.
o Reconcile vendor statements, research discrepancies, and correct errors promptly.
o Obtain and maintain vendor W-9s; update vendor profiles as needed.
• Accounts Receivable (A/R) & Customer Support
o Provide responsive customer support to clients; route or resolve account questions.
o Complete customer W-9 requests and assist with credit applications/documentation.
o Assist management and staff in preparing contract-labor invoices and related back-up.
General Finance/Admin
o Maintain organized electronic files and audit-ready documentation.
o Support month-end tasks (e.g., outstanding items, statement follow-ups) as directed.
o Perform other duties as required in A/P and A/R.
Qualifications
• 1–3 years of administrative, A/P, or A/R experience (multi-location or construction/industrial environment a plus).
• Proficiency with Microsoft Excel, Outlook, and document management; familiarity with an ERP or accounting system.
• Strong customer service and phone etiquette; clear written and verbal communication.
• Detail-oriented with solid math/reconciliation skills and the ability to meet deadlines.
• High level of integrity and discretion with financial and confidential information.
Competencies
• Accuracy & Attention to Detail — low error rate in reconciliations and data entry.
• Service Mindset — professional, timely responses to vendors, customers, and internal teams.
• Organization — manages multiple priorities, keeps tidy records and inboxes.
• Problem Solving — researches and resolves discrepancies proactively.
• Teamwork — collaborates across Finance, Operations, and Branch teams.
Physical & Work Conditions
• Primarily office-based with prolonged periods at a computer/phone.
• Occasional lifting up to 20 lbs (files/boxes); regular handling of mail and records.
• On-site, Monday–Friday; occasional overtime during month-end or audits as needed.
Contact Martha Michaux at mmichaux@hirenetworks.com or (919)981-6200 x314 with questions regarding this posting. A Word resume is preferred when applying.
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