Job Description

Job Description

Job Description

POSITION INFORMATION

Title: Associate Director of Development, UH Mānoa

Division: Development

FLSA Status: Full-Time, Exempt

POSITION SUMMARY

The Associate Director of Development is a key member of the UHF Development team, primarily focused on identifying, engaging, and soliciting prospective donors for major and leadership gifts that support the vision of the Dean of the College of Arts, Languages & Letters (CALL), University Librarian of Library Services and the Dean of the College of Natural Sciences (CNS). The Associate Director will close gifts and steward donors so that the positive and mutually beneficial relationships continue.

REPORTS TO

Senior Director of Development, UH Mānoa

ESSENTIAL FUNCTIONS

Development – 80% of time

Development Support – 20% of time

Specific responsibilities and performance expectations include:

Development

• Build and actively manage a portfolio of 55-60 major gift prospects, including those identified by the Associate Director and those assigned by the Senior Director and the Dean of CALL, the University Librarian of Library Services, and the Dean of CNS.
• Identify, cultivate, and solicit prospective donors for major gifts of $25,000 and above. The Associate Director is expected to make appointments for personal visits with major gift prospects that ultimately lead to gift solicitations.
• Annual and campaign goals are set by the University of Hawai‘i Foundation (UHF) in coordination with University of Hawai‘i Mānoa. These include goals related to the number of new prospects, number of visits, number of solicitations, and gifts raised.
• Participate actively and consistently in the UHF Prospect Management Process, file timely (monthly) prospect clearance requests for cultivation and solicitation, provide monthly schedules of prospect appointment, file timely (monthly) contact reports on prospects, communicate with all team members on each assigned prospect, develop written strategies and adhere to scheduled strategy for the cultivation and closing of major gifts.
• Develop a clear understanding of CALL, Library Services, and CNS, its strengths and philanthropic opportunities; develop cooperative working relationships with faculty, staff, and administrators.
• Steward current and past donors to the programs of CALL, Library Services, and CNS to assure ongoing involvement and increased giving.
• Work as a positive and productive member of the UHF Development team for the benefit of the total University.
• Work closely with constituents to ensure effective coordination of effort with their programs and activities in creating and implementing major gift prospect strategies.

Development Support

• Organize and facilitate meetings, schedule and coordinate dates, times, venues, attendance, agenda, and facilities, compile briefings or takes notes when necessary and provide administrative support and follow-up on matters arising from internal, external and donor meetings.
• Assist the Senior Director prepare for meetings and other activities, then document and organize the follow-up requirements at the end of these activities.
• Research, draft, and edit written communications that may include briefing materials for meetings and events, proposals, reports, and correspondence.
• Gather, assemble and refine material and data required for correspondence, memorandums, reports, or other material.
• Regularly deal with diverse matters requiring a broad knowledge of the Foundation’s organizational operations and policies necessary to ensure appropriate decision-making protocols are followed.
• Assist with additional development functions as assigned.

EVALUATION

The Associate Director will meet annually with their supervisor to put in place a plan for the year. This plan will include numeric goals for each of the basic responsibility categories, as well as program and professional development goals. At the end of each year, the Associate Director and their supervisor will review progress toward the annual goals.

QUALIFICATIONS

Minimum of two years of progressively responsible experience in a non-profit setting, preferably an alum, development, educational or membership organization, with proven success in developing major gift strategies, soliciting and closing gifts and developing recommendations for stimulating interest in the organization's program.

• Bachelor’s degree required.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and database and records management.
• Strong communication skills, verbal and written.
• Must be highly organized and detail-oriented.
• Must be multi-task oriented and able to work under deadline pressures.
• Ability to work effectively in a large, complex and dynamic organization balancing competing priorities.
• Professional, self-starter, reliable and team player.
• Sensitivity to confidential information.
• Ability to communicate clearly and eloquently in written and spoken form.
• Ability to develop and manage key donor events.
• Ability to inspire and manage volunteers.
• Ability to work with a diverse community.
• Ability to manage competing projects.
• Ability to meet deadlines and maintain self-motivation.
• Ability to manage and manipulate databases.
• Experience in higher education a plus.
• Must reflect and represent the Foundation’s values: Teamwork, Accountability, Service, Trust, Integrity and Excellence.

WORKING CONDITIONS

Based at the University of Hawa‘i at Mānoa campus, the Associate Director will work primarily in an office environment and will need to sit or stand for extended periods while either working at a computer, attending meetings, or performing deskwork. The Associate Director may need to visit areas of the University campus, as well as locations in and around O‘ahu. This position will involve travel, mostly by auto, occasionally by air and may require overnight stays. Employee must have a valid driver’s license and an acceptable driving record or an acceptable mode of transportation. The employee may need to work some evenings and weekends and must be able to work to the demands of the position, which may exceed a 40-hour workweek. Must be able and willing to travel interisland and nationally upon request.

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