Job Description

Cashier / Accounts Payable Clerk

Southeast New Mexico College (SENMC)

Required : High School diploma or GED certificate with two (2) years of experience related to the standard duties as outlined.

Equivalency: Completion of a post-secondary degree or certificate may substitute for years of experience. Any equivalent combination of education, training and/or experience as approved by the Human Resources Department.

FLSA Status: Non-Exempt

Level: Seven (7)

Salary: $18.18 - $20.46 per hour (DOE)

Schedule: Thirty-eight-hour work week; M-Th, 8:00 am – 5:30 pm & Fri, 8:00 am – 12:00 pm

Background:

Located in Carlsbad, New Mexico, Southeast New Mexico College (SENMC) is a newly independent public community college accredited by the Higher Learning Commission. A proud Hispanic Serving Institution, it awards certificates and associate degrees that serve the needs of its region and prepare students to transfer to programs at other colleges or universities. SENMC offers Early College and Dual Credit programs in collaboration with local high schools.

Southeast New Mexico College enjoys the strong support of its community, and has been awarded several grants, which include $11.7 million from the U.S. Department of Energy and several multimillion-dollar grants from the U.S. Department of Education for student support.

The college’s diverse employee pool includes 40 full-time faculty, 48 adjunct faculty, and 102 staff members. SENMC offers a generous benefits package which includes medical, dental, retirement, and college tuition reimbursement. More information on SENMC can be obtained from its website.

Purpose and Scope:

The Cashier/AP Clerk reports to the Business Office Manager and provides support and customer service through cashiering, student account assistance, and accounts payable processing. This position completes cash, check, credit card, and other electronic payment transactions while maintaining daily transaction records that balance to the system at the end of the day.

On the Accounts Payable side, the position works in conjunction with the Accounts Payable Coordinator to support the timely and accurate processing of vendor payments. This position requires the ability to work independently, exercising judgment and initiative. Candidates should enjoy being part of a close-knit team and have a solid understanding of general accounting practices, a friendly but proactive drive to get things done, strong communication skills, and a positive attitude toward process improvement and efficiency.

Duties and Responsibilities:

The duties below are representative of the classification and are not intended to cover all duties performed:

Cashiering Functions:

• Receives and receipts a variety of payments and other cash-related transactions; verifies and posts to appropriate accounts; issues receipts.
• Prepares cash receipts for bank deposit.
• Prepares daily cash reports and balances the cash drawer; reconciles cash, check, and credit card receipts daily, and investigates and resolves any out-of-balance problems.
• Projects currency and coin requirements and reorders, as necessary.
• Assists in answering questions and resolving problems as related to the position.
• May answer telephones, set up accounts, post invoices, prepare routine billings, and file cashiering documents.

Accounts Payable Functions:

• In conjunction with the Accounts Payable Coordinator, review, verify, and process vendor invoices for accuracy, proper approvals, and correct coding.
• Monitor and reconcile purchase orders, ensuring adequate funds are available; prepare amendments when necessary.
• Research and resolve invoice discrepancies or duplications in collaboration with vendors and department staff.
• Process purchasing card documentation, utility invoices, and recurring vendor payments in a timely manner.
• Provide courteous and professional service to vendors and employees regarding payment status, purchase procedures, and account questions.
• Assist with month-end closing, annual inventory counts, and maintain accurate AP files.
• Support special projects or serve as a backup to other Business Office team members to ensure continuity of operations.
• Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of cash management and accounts payable principles and procedures.
• Knowledge of computerized financial and accounting systems.
• Account balancing, cash handling, and invoice processing skills.
• Ability to calculate numbers, correct entries, and post to records accurately.
• Ability to analyze and solve problems efficiently.
• Strong communication, organization, and interpersonal skills.
• Demonstrated professionalism, initiative, and collaboration within a team environment.
• Ability to foster a cooperative and customer-focused work environment.
• Attention to detail and goal-oriented mindset.

Affirmative Action Statement:

SENMC is an Equal Opportunity/Affirmative Action employer dedicated to excellence through diversity and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, military or veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.

Work Environment and Physical Demand:

• Reach and grasp objects
• Stoop, bend, kneel, crouch, or crawl
• Use of video display terminal
• Use of manual dexterity and fine motor skills
• Communicate information orally and in writing
• Receive and understand information through oral and written communication
• Proofread and check documents for accuracy
• Work a fluctuating work schedule

Performing the essential functions of this position requires the use of a computer throughout most of the workday, the ability to navigate a typical office environment, significant amounts of interpersonal interaction including oral and written communication, and the ability to keep track of multiple tasks, projects, deadlines, information sources and business processes. This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Salary/Compensation: $18.18 - $20.46 per hour

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