Job Description
Position Type: Secretary / Clerical/School Secretary
Date Posted: 10/31/2025
Location: Abbott Middle School
Date Available: ASAP
Closing Date: Until Filled
Position / Title: Middle School Principal Secretary C
Bargaining Unit: DUSA
Department/Location: Secondary Schools Instruction and Equity
Calendar Days: 260
Reports To: Building Principal
JD Revision Date: 07/11/2023
Supervises: N/A
Function / Position Summary Provide administrative support to the principal, prioritizing tasks daily or as assigned, meeting assigned timelines. Work with the administrator to ensure the efficiency of daily school/department operations as assigned. Serve as the communication liaison between the administrator and district stakeholders, upholding School District U-46 ICARE Standards, consistently providing professional and courteous customer service in a timely manner. Maintain confidentiality of student, staff and department information within the school and community.
Job Duties / Responsibilities - Schedule and coordinate calendars, meetings, and appointments for the Administrator on a daily basis. Prioritize tasks to meet timelines on a variety of projects (as assigned).
- Responsible for general office duties including answering phones, greeting and directing office visitors; assisting and supporting staff. Screen phone calls, transferring to appropriate party.
- Receive and sort correspondence for and/on behalf of the supervising Administrator including the original "draft" of memos, forms, newsletters, reports, and other correspondence and the dissemination thereof (as assigned).
- Organize department files, prepare bank deposits, deposit monies, write checks with documentation for payments, prepare for yearly financial audits and organize and compile weekly/monthly/annual reports and/or reconciliations as directed by the Administrator.
- Maintain verifiable department inventory reports and order supplies as needed and approved by supervising Administrator.
- Facilitate the efficient placement of substitutes (as needed).
- Serve as timekeeper to ensure timely and accurate absence management or workforce data processing for building or department staff (as assigned).
- Lead and/or participate with student registration and enrollment (as assigned).
- Prepare, update, and/or maintain confidential student and/or department files.
- Schedule and coordinate all functions to ensure the proper preparation in advance of school and/or public events assigned.
- Other duties as assigned.
Education - High School diploma or equivalent required.
- Associates degree preferred.
Experience / Knowledge - Five (5) years of secretarial experience, preferably in an educational setting.
- Bilingual English/Spanish written/verbal preferred.
- Working knowledge of Microsoft Office suite and Google applications.
- Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
- Familiar with online student information systems (i.e. Infinite Campus) preferred.
Physical Demands - Ability to work on a computer/telephone over the major portion of the day.
- Ability to lift up to 25 pounds.
SECRETARIAL CLASSIFICATION CRITERIA (As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)
Classification A (Proficiently demonstrates all criteria listed)
- Ability to communicate and interact with staff and co-workers in a professional manner
- Demonstrates positive customer service skills
- Demonstrates confidentiality
- Ability to work independently
- Ability to prioritize tasks
- Demonstrates organizational skills
- Keeps accurate filing
- Maintain appropriate inventories and online file management
- Able to use office machines (ex. laminator, fax, intercom, phone, copier)
- Accurate typing/keyboarding
- Working knowledge of computer programs
- Willingness and ability to learn
Classification B (Proficiently demonstrates all criteria listed, Including classification A)
- Perform reception duties
- Perform student attendance duties
- Utilize excellent written and verbal communication skills (parents, staff and students)
- Responsible for tracking and balancing building/department expenditures (if applicable)
- Working knowledge of computer program Word and Excel
- Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)
Classification C (Proficiently demonstrates all criteria listed, including classifications A and B)
- Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
- Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
- Proficient in specialized computer programs and applications.
- Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
- Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
- Responsible for office management, environment, staff, finances (banking and financial software)
- Ultimately responsible for coordination, organization, facilitation of district level department/building
Terms of Employment - This is a 12-month DUSA position.
- Salary and benefits as established by the Board of Education.
Additional Information: - 8 Hrs/Day (FT)
- Benefit and Pension eligible
Attachment(s):
- DUSA 12 Month 2025.pdf
- DUSA salary table FY26.pdf
Job Tags
Bank staff, Work at office, Immediate start,