Job Description

Job Description

Job Description

We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Reliability is of utmost importance.

Responsibilities:

• Draft client correspondences and ability to track records
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks
• Answer phone system, route calls, delivering messages to staff, and greet visitors.
• Schedule office meetings and client appointments for estimates.
• Sort and distribute office mail
• Generate proposals and typed letters in Word
• Update spreadsheets to track fire inspections
• Create any/all new monitoring accounts as needed ensuring all information was correct
• Ensure each zone in the monitoring center was coded properly to ensure the proper agency was dispatched , i.e. Police, Fire Department, EMS etc.
• Run monthly statement of accounts and monthly monitoring bills
• Keep track of all past due accounts and call customers to collect payment in a timely manner
• Invoice customers for any/all work completed including new work done, service calls, etc.

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills
• Eager to learn - lots of technical jargon in our industry that (eventually) you'll need to be familiar with

We are a small business providing security to both commercial and residential clients. We have been in operation for over 40 years, third generation family business.

Company Description

We are a small business providing security to both commercial and residential clients. We have been in operation for over 40 years, third generation family business.

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