Fleet Safety Coordinator Job at Meiborg Companies, Rockford, IL

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  • Meiborg Companies
  • Rockford, IL

Job Description

Job Description

About Meiborg :

As an industry leading logistics company, Meiborg provides safe and reliable transportation services to a diverse group of customers throughout the United States. With a reputation for providing only the best in transportation and warehousing, our professional customer support staff deliver the highest levels of efficiency and performance for our customers.

___________________________________________________________________________

Mission: Improve short- & long-term profitability by promoting a culture that prioritizes & owns the safety & quality experience at Meiborg for its employees and public.

Position Purpose :

The Safety Coordinator provides administrative support for all safety and compliance functions across the fleet. This position maintains safety records, processes documentation, supports regulatory compliance, and assists the Safety & DOT Manager with day-to-day operational tasks.

Job Requirements:

  • Years of Experience: two years’ experience, DOT compliance preferred.
  • Education: GED or HS diploma required; associate degree preferred.
  • Transportation or fleet safety experience preferred.

Essential Responsibilities:

Driver Qualification File Management:

  • Audit driver qualification files for DOT compliance
  • Identify missing or expired documentation
  • Audit medical certifications and CDL license endorsements
  • Respond to employment verification requests from other carriers
  • Maintain organized filing systems for all driver records

Claims Administration:

  • Log and track all claims in company systems
  • Update McLeod Safety Module with claim information
  • Maintain Claims Tracker with current status
  • Organize and file all claims documentation
  • Track claim deadlines and notify Safety Manager

Accident Documentation:

  • Compile accident documentation including statements, photos, and reports
  • Pull and preserve dashcam footage from Motive system
  • Update McLeod with complete accident details
  • Maintain DOT-required accident register
  • Support Safety Manager with accident response

Equipment Damage Tracking:

  • Document equipment damage incidents with shop
  • Track repair costs and prepare driver charge documentation
  • Submit damage charges to accounting for processing
  • Maintain equipment damage database and recovery tracking

Motive Software Administration:

  • Manage Motive tablet inventory and assignments
  • Troubleshoot tablet issues and coordinate replacements
  • Support drivers with basic Motive app questions
  • Retrieve dashcam footage as needed

System Maintenance & Record-Keeping:

  • Daily data entry in McLeod Safety Module
  • Scan and organize all safety documentation
  • Ensure records are accessible and audit-ready
  • Generate reports as requested

Compliance Support:

  • Support regulatory filings and registration coordination
  • Assist with drug and alcohol program administration (joint with dispatch)
  • Maintain compliance documentation
  • Track deadlines and provide administrative support to Safety Manager

Other duties as assigned.

Skills & Abilities:

  • Strong organizational skills and attention to detail
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Excellent written and verbal communication
  • Ability to manage multiple priorities and meet deadlines
  • Self-starter who works independently and escalates appropriately
  • Professional demeanor with internal and external contacts

Preferred Qualifications:

  • Understanding of DOT/FMCSA regulations
  • Experience with transportation management systems (McLeod, Motive, etc.)
  • Prior experience in trucking or logistics

Job Type: Full-time

Pay: Based on education, experience, and credentials

Benefits:

  • Comprehensive benefits package including Medical, Dental, Vision, and Rx
  • PTO benefits
  • 401k with company match
  • Company paid Chiropractic
  • Short Term Disability
  • Life Insurance

Job Location: Rockford, Illinois & Remote

Supervisory Responsibilities: None

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times & walk the floor to help staff.
  • Must be able to work remotely & after hours as needed.
  • Must be able to type 40 words per minute.
  • Must have good eyesight, correctable to 20/20.

Job Tags

Full time, Temporary work, Work at office, Remote work,

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