Job Description

Job Description

Job Title: Meeting & Event Planner

Location: Hybrid – Eastern Time Zone (hours vary based on event needs)

Pay Rate: $39.38/hour

Duration: 12 Months

Schedule: 8:30 AM – 5:00 PM Eastern (occasional evenings or weekends based on event requirements)

About the Role

We are seeking an experienced and detail-oriented Meeting & Event Planner to support the Company Meeting Planning department. This role will primarily focus on internal meetings and events for the Company and its affiliates. The position requires a highly organized professional who can manage multiple priorities, build strong vendor relationships, and ensure flawless event execution.

Key Responsibilities

• Plan and execute internal meetings and events in collaboration with the Meeting Planning department.
• Coordinate workload assignments and project timelines with the Associate Manager, Meeting Planning.
• Request and track Non-Disclosure Agreements (NDAs) and Certificates of Insurance (COIs) from vendors such as ground transportation, DMCs, venues, and activity providers.
• Build and maintain relationships with best-in-class suppliers including restaurants, hotels, DMCs, venues, speakers, entertainment providers, and transportation companies.
• Collaborate with internal clients to determine event needs, ensuring adherence to financial discipline, budget compliance, and contractual approval processes.
• Utilize company-approved meeting, budgeting, and sourcing software to manage all planning tasks.
• Maintain comprehensive event files, including estimated and reconciled budgets, receipts, Banquet Event Orders (BEOs), and all supporting documentation.
• Develop detailed event materials including BEOs, agendas, rooming lists, and transportation manifests.
• Provide administrative support for name badges, meeting websites, signage, and event collateral.
• Deliver on-site event execution and coordination as needed.
• Ensure all services are performed in accordance with company policies and standards.
• Submit timesheets and expense reports promptly and accurately.

Qualifications

• Minimum of 5 years of experience in corporate meeting or event planning .
• Diploma or degree in a related field.
• Proficient in Cvent and the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong vendor negotiation and relationship management skills.
• Excellent organizational , communication , and budget management abilities.
• Ability to work flexible hours, including evenings and weekends, as required.
• Certified Meeting Professional (CMP) designation preferred.

Top Skills

• Professional meeting and event planning expertise
• Strong organizational skills and attention to detail
• Proven ability to build and maintain client and vendor relationships

Who We Are

SGF Global is an integrated talent solutions provider, offering staffing, recruitment, Employer of Record (EOR), nearshore, and consulting services across a wide range of industries in 35 countries. We're a dynamic, people-first organization where fresh ideas are always welcome. Our culture is built on collaboration, innovation, and a genuine passion for helping people grow. At SGF Global, smiles are part of the dress code, and every voice matters. Are you looking to join an organization where your ideas are valued, your growth is supported, and your work makes a global impact? We're always looking for talented individuals who are ready to make a difference.

• Explore opportunities
• Grow your career
• Be part of something global
• Your future starts here.

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